Safeguarding and Welfare Requirement: Safety and Suitability of Premises, Environment and Equipment

Children must be kept safe while on outings.


BCC – The Ark Preschool and Daycare




8.3 Supervision of children on outings and visits


Policy statement


Children benefit from being taken out of the setting to go on visits or trips to local parks, or other suitable venues, for activities which enhance their learning experiences. Some settings do not have direct access to outdoor provision on their premises and will need to take children out daily. Staff in our setting ensures that there are procedures to keep children safe on outings; all staff and volunteers are aware of and follow the procedures as laid out below.




  • Parents sign a general consent on registration for their children to be taken out as a part of the activities of the setting.

  • This general consent is used for daily activities in the outside play area at the setting and for visits to the local shops.

  • There is a general risk assessment for these which are reviewed regularly.

  • Parents are always asked to sign specific consent forms before major outings.

  • A risk assessment is carried out before an outing takes place.

  • All venue risk assessments are made available for parents to see upon request.

  • Our adult to child ratio is high, normally one adult to three children, depending on their age, sensibility and the type of venue, as well as how it is to be reached.

  • Named children are assigned to individual staff to ensure that each child is well supervised, that no child goes astray and that there is no unauthorised access to children.

  • Outings are recorded in an outings record book kept in the setting, stating:

  • The date and time of the outing.

  • The venue and mode of transport used.

  • The names of the staff members, how many parents and how many children. 

  • The time of return.

  • Staff take a mobile phone on outings, as well as supplies of tissues, wipes, spare clothing and nappies, medicines required for individual children, a mini first aid kit, snacks and water. The amount of equipment will vary and be consistent with the venue and the number of children, as well as how long they will be out for.

  • Staffs takes a list of children with them with contact numbers of parents/carers, as well as an accident sheet.

  • Records are kept of the vehicles used to transport children, with named drivers and appropriate insurance cover.

  • A minimum of two staff accompany children on outings and a minimum of two remain behind with the rest of the children.


This policy was adopted at a meeting of BCC – The Ark Preschool & Daycare

Held on November 2019

Date to be reviewed November 2020


Signed on behalf of the provider

Name of signatory Penny Osborne

Role of signatory (e.g. chair, director or owner) Preschool Manager


Other useful Pre-school Learning Alliance publications


  • Daily Register and Outings Record (2012)

  • Managing Risk (2009)